Administrative Specialist (Executive Operations)

Singapore, SingaporeHybrid

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Responsibilities

Coordinate domestic and international travel, including detailed itineraries and logistics
Prepare and process expense reports accurately and in a timely manner
Support execution of leadership meetings, team activities, and on-site events
Draft, format, and maintain presentations, reports, and executive-level documents
Handle ad hoc requests with a proactive, solutions-oriented approach
Maintain organized systems, documentation, and standardized processes to improve efficiency
Handle sensitive and confidential information with discretion and professionalism

With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.
Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
Qualifications Bachelor’s degree
Experience working in partnership with an Executive Assistant or within a team-based support model
Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) •
Experience managing complex travel and expense reporting
Familiarity with SAP or similar systems is a plus
Ability to manage multiple priorities in a fast-paced environment
Proven ability to handle confidential information with discretion

3+ years of administrative or operations experience, preferably supporting executives or senior leadership •

For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible.
We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential.
We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO).
This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment.
This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. Key Responsibilities
Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
Serve as a coordination point across teams to ensure alignment on administrative and operational activities
Strong organizational and prioritization skills with high attention to detail
Strong interpersonal skills with a service-oriented, collaborative mindset
We make the tech that enables the chips in devices which improve lives around the world.