Office Manager (205 Hudson)

New York, United StatesOn-site

Responsibilities

Oversee daily office operations to ensure a safe, organized, and welcoming environment
Manage office upkeep, repairs, maintenance requests, and facility-related issues
Maintain office standards including cleanliness, layout, supplies, and general readiness
Coordinate office moves, seating plans, and workspace changes as needed
Manage relationships with office vendors (cleaning, building management, IT support, deliveries, security, etc.)
Arrange courier and messenger services to support agent and transaction needs
Ensure vendor performance meets expectations and service level standards
Own office inventory including pantry, supplies, equipment, and branded materials
Track stock levels and reorder supplies in a timely, cost-effective manner
Maintain organized storage systems and ordering processes
Ensure a high-quality office
Support onboarding logistics (desk setup, badges/keys, supplies, welcome experience)
Track and monitor funds being received in coordination with Finance and deal teams
Support general administrative needs including mail distribution, shipping/receiving, scheduling, and documentation
Develop and refine office systems to improve workflow, consistency, and efficiency
Manage office operations budget including monthly expenses and vendor invoices with Finance
Monitor spending, identify cost-saving opportunities, and ensure budget alignment
Maintain organized records of contracts, invoices, and key office documentation

In S.MPLE where we’re transforming real estate through AI-driven support combined with human expertise.
experience in office management, operations, workplace experience, or administrative leadership
Proven ability to build processes and manage multiple priorities simultaneously
Proficiency with Google Workspace / Microsoft Office and basic office systems/tools