legal
Posted 2 weeks agoCorporate Paralegal
at Vivid Seats
Chicago, United StatesOn-site
Responsibilities
- Maintain corporate record books and entity registrations
- Administer entity management program, including maintenance of organizational charts and director and officer records
- Track and calendar key governance-related obligations
- Support insider trading compliance program, including tracking trading windows, coordinating pre-clearance requests, and assisting with the preparation and filing of Section 16 reports
- Track and calendar all recurring and event-driven reporting obligations, filings, license renewals, lobbying-related reports, and other compliance-related matters
- Coordinate with registered agent and outside counsel on state and local compliance matters
- Administer law firm e-billing platform, serving as the primary point of contact for billing, accruals, and vendor management, including ensuring accurate matter assignment and vendor profiles
- Manage contract management system, including processing pending contracts, maintaining contract repository, and producing quarterly reporting
- Review existing playbooks, workflows, and standard operating procedures
- Manage the procurement-to-contract-management-system data transfer process without supervision
- Identify gaps or improvement opportunities in existing playbooks and procedures
- Support the board of directors and its committees, including preparation of meeting materials
- Suggest ways to streamline the legal team’s existing processes and procedures
- Actively support any in-progress corporate transactions, and proactively prepare board meeting materials and Section 16 filings for attorney review
- Deliver at least one process improvement recommendation (e.g., updated playbook, workflow optimization, system configuration enhancement) based on your first 60 days of observations
Requirements
- As part of our culture of innovation, we actively embrace the use of AI tools to enhance decision-making, improve workflows, and produce better outcomes for our customers . The Opportunity: What You'll Do:
- Strong organizational skills and ability to manage multiple workstreams with overlapping deadlines
- High attention to detail, and the ability to handle confidential and sensitive information with discretion Preferred