operations
Posted May 20People Operations Generalist, Japan
at Notion
Tokyo, JapanRemote
Responsibilities
- Ensure all new employees are set up for Day 1.
- - Support off-boarding - process terminations in our HRIS, draft separation paperwork, and partner with People Partners, IT, and other cross-functional teams on critical off-boarding logistics.
- - Coordinate with external vendors and internal stakeholders to ensure accurate, timely execution – especially where local judgement and documentation quality are critical.
- - Support processing onboarding, extensions, and offboardings for contingent workers.
- - Support and lead ad-hoc projects that improve our processes and operations.
Requirements
- We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work feels faster, clearer, and less fragmented.
- experience in People Operations, HR Operations, or a similar role in a fast-paced, growing company.
- - Fluency in Japanese and English, with confidence handling Japanese-language employee documentation and stakeholder communication.
- - Strong working knowledge of Workday (HCM) and comfort operating across multiple People tools and systems.
- - Excellent cross-functional collaboration skills - proven ability to partner effectively with Recruiting, Legal, Finance, IT, and People Partners to coordinate seamless employee experiences and resolve complex operational challenges.
- - Must hold a Class 2 Occupational Health Manager License (第2種衛生管理資格), or obtain it within one year of joining the company.
- - You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results. NICE TO HAVES -
- Experience supporting a global workforce and navigating time zone coverage models. -
- Experience supporting contingent workforce operations. -
Experience
- experience that is thoughtful and consistent. SKILLS YOU'LL NEED TO BRING - 3+ years of
Benefits
- - Operationalize Japan-specific workflows and compliance processes, including Japanese-language, document-heavy work-streams such as social insurance administration support and coordination, leave processing and related documentation, payroll coordination, and labor/regulatory obligations and audits.
- Experience supporting Japan HR operations (social insurance, leave administration, vendor coordination, local compliance rhythms). -
Additional details
- Millions of individuals, small teams, and large companies run their work on Notion.
- Notinos (our employees) are customer zero in bringing this future of work to life.
- We care about craft, humanity, and building things that last — not just shipping the next feature, but setting a standard for how modern teams (with humans and agents working together) think and execute.
- ABOUT THE ROLE As a People Operations Generalist, you'll be the backbone of Notion's employee experience, owning the critical touch-points that make our team members feel supported throughout their journey.
- From the moment someone accepts their offer through their growth and transitions at Notion, you'll ensure every process runs smoothly - managing onboarding, compliance, HRIS transactions, off-boarding, and more, with a focus on Japan-specific compliance and broader APAC coverage.
- You'll partner closely with cross-functional teams including Recruiting, Legal, Finance, People Partners, and IT to deliver seamless operational execution.
- This role requires someone who thrives on operational excellence, can juggle competing priorities, and genuinely cares about executing high quality work.
- We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person.
- We’re looking for someone who’s excited to work alongside the team during those days.
- WHAT YOU'LL ACHIEVE - Own end-to-end People Operations execution globally with an emphasis in APAC timezone coverage, ensuring timely support and reducing cross-timezone handoffs (Tokyo, with broader APAC coverage as needed). - Support new hire onboarding - onboard new hires to our HRIS, verify background checks, and end-to-end onboarding coordination.