Project Coordinator

Remote

Responsibilities

Coordinate and execute project plans within defined scope, timelines, and budgets
Maintain accurate and up-to-date project records, tasks, and documentation
Schedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accurately
Monitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next steps
Ensure adherence to internal processes, standards, and best practices
Support workload coordination across team members

We are a fully remote company and proud to be certified as a Great Place to WorkÂ®, with 97% of employees affirming a positive and supportive work environment.
Success in this role depends on exceptional written communication, team coordination, disciplined task management and precise documentation, and the ability to manage multiple workstreams with accuracy and consistency.
experience in executive/administrative support who are looking to grow into a project management career within a legal consulting environment.
Assist in documenting and improving business processes Skills Required:
Ability to manage multiple priorities and deadlines simultaneously
Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)
experience in project coordination or project management •
Experience taking detailed meeting minutes and managing action items •
Experience in professional services, consulting, legal, or technology environments preferred
Education/Certifications (Preferred):
Project management certifications (e.g., CAPM, PRINCE2 Foundation)
Background in legal, IT audit, or cybersecurity disciplines is a plus
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Work from almost anywhere with Wi-Fi Paid Time Off (PTO) Paid holidays Annual bonuses
Reimbursement for certain personal flight ticket

We value collaboration, high-quality work, and a balanced, sustainable approach to professional life.
Watch / listen to learn more about VeraSafe: Check out our podcast!
You will work closely with attorneys and IT security professionals to ensure projects run smoothly, efficiently, and in alignment with client expectations.
This role is well suited for individuals with project management experience. We are also open to individuals with
Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process. Key Responsibilities:
Attend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlines
Communicate regularly with attorneys, team members, and clients regarding status and next steps
Exceptional attention to detail and organizational ability
Strong written and verbal communication skills in English
Comfortable working in a fast-paced, fully remote environment