Senior Administrative Assistant

Responsibilities

• Manage calendars and meeting logistics, including scheduling meetings, resolving conflicts, and communicating changes to participants.
• Track tasks, deadlines, and follow-ups related to meetings, projects, or department activities; escalate issues as needed.
• Prepare, format, and edit correspondence, reports, presentations, and other materials using established templates and guidelines.
• Coordinate meetings and events by preparing agendas, organizing materials, capturing notes or action items, and supporting follow-up as requested.
• Arrange domestic and international travel and process expense reports in accordance with company policies.
• Support team activities and events, including meetings, training sessions, recognition activities, and department initiatives.
• Maintain organized filing systems, documentation, supplies, and reference materials.
• Handle confidential information with care and discretion.
• Perform additional administrative and coordination duties as assigned to meet business needs. Qualifications and

Requirements

• Experience High school diploma or general education degree (GED) required; additional education or certifications are a plus. 5 or more years of
• experience providing administrative support to senior leaders, executives, or leaders of complex or global functions. Demonstrated
• experience managing projects, coordinating across stakeholders, and supporting leaders with competing priorities.
• Proven ability to independently manage complex calendars, meetings, and travel arrangements while handling confidential information with discretion.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; ability to create professional presentations and documents.
• Ability to prioritize, multitask, and adapt in a fast-paced, changing environment.
• Proactive, solution-oriented mindset with the ability to anticipate needs and take initiative.

Additional details