operations
Posted 3 days agoEntry Level Administrative Professional Operations & Office Support
at PULSE (MENA)
GlobalRemote
Responsibilities
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.
- Maintain accurate digital filing systems and document repositories.
- Organize and archive company records while ensuring confidentiality.
- Monitor shared inboxes and distribute requests to appropriate team members.
- Coordinate internal workflows and administrative processes.
- Monitor task completion and follow up on outstanding action items.
- Support onboarding activities for new employees.
- Schedule meetings across multiple time zones.
- Prepare agendas and meeting materials.
- Record meeting notes and distribute action items.
- Coordinate virtual events and internal team sessions.
- Draft professional emails and internal announcements.
- Coordinate communication between departments.
- Support internal knowledge-sharing initiatives.
- Maintain digital office systems and shared resources.
- Track administrative supplies and software subscriptions where applicable.
- Support travel planning and expense documentation when required.
- Ensure administrative processes remain organized and efficient. Data & Reporting
- Update internal databases and spreadsheets.
- Compile weekly and monthly administrative reports.
- Perform quality checks on records for accuracy and completeness.
- Generate routine reports for management. Process Improvement
- Identify opportunities to improve administrative workflows.
- Recommend efficiencies in documentation and communication.
- Maintain organized and accurate administrative records.
- Support smooth daily operations with minimal supervision.
- Demonstrate reliability and strong organizational skills.
- Build positive working relationships across departments. What We Offer Competitive salary.
Requirements
- This position requires excellent organizational skills, strong written and verbal communication, attention to detail, and the ability to work independently in a fully remote environment. Key Responsibilities
- High school diploma required; Associate's or Bachelor's degree in Business Administration, Management, Communications, or a related field is preferred.
- Ability to manage priorities and meet deadlines.
- Experience working remotely or in a virtual team.
- Familiarity with project coordination.
- Knowledge of business communication standards.
- Arabic language proficiency is a plus. Technical Skills
- Experience Or Familiarity With
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
- Video conferencing platforms (Zoom, Microsoft Teams, Google Meet)
- Interested candidates should submit their Updated CV or résumé.
- This is a beta feature to avoid spam applicants.
Experience
- 0â2 years of administrative, office support, customer service, internship, or similar experience.
Benefits
- Paid time off and company holidays.
Contact
- Task management platforms (Asana, Trello, ClickUp, or Monday.com)
Additional details
- PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Africa.
- We value collaboration, efficiency, integrity, and continuous learning.
- Our remote-first culture empowers team members to contribute meaningfully while developing professionally in a supportive and inclusive environment.
- We are looking for a motivated, detail-oriented, and organized Entry-Level Administrative Professional to join our Operations team.
- This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, solving day-to-day operational challenges, and ensuring smooth business operations. Position Overview
- As an Entry-Level Administrative Professional, you will provide essential administrative and operational support to various departments across the organization.
- You will coordinate schedules, manage documentation, assist with internal communications, organize meetings, maintain accurate records, and help improve administrative processes.
- Provide day-to-day administrative assistance to managers and cross-functional teams.
- Assist with data entry and record maintenance across multiple internal systems. Operations Support
- Assist with tracking operational tasks and project milestones.