other
Posted YesterdayRecruiting Coordinator
at Goosehead Insurance – The Flock Agency
On-site
Responsibilities
- Monitor and triage the VP's inbox and calendar requests, flagging time-sensitive items and drafting or sending correspondence on the VP's behalf as appropriate .
- Draft, edit, and format correspondence, presentations, and department communications on behalf of TA leadership.
- Attend meetings as requested, capture notes and action items, and drive follow-up to ensure timely completion.
- Prepare and format materials for recruiting events, career fairs, hiring days, onboarding sessions, and leadership presentations.
- Support planning and execution of TA team events, offsites, and culture-building activities.
- Manage and submit expense reports for reimbursements in a timely manner .
- Support tracking of departmental budget items, vendor invoices, and recruiting tool/license administration.
- Maintain accurate process documentation and standard operating procedures for the TA function.
- Exercise sound judgment and discretion when coordinating sensitive information across recruiting departments.
Requirements
- Handle confidential candidate , employee , and departmental information with a high degree of discretion and professionalism.
Additional details
- Job Summary The Recruiting Coordinator serves as a key extension of the VP, Talent Acquisition, providing high-impact administrative and operational support that keeps Goosehead's fast-paced, high-volume TA function running smoothly.
- This role acts as a central point of coordination across all recruiting functions — including agency recruiting, corporate recruiting, sourcing, recruiting operations, and onboarding — ensuring alignment, consistent communication, and follow-through on priorities set by TA leadership.
- The Recruiting Coordinator exercises sound judgment in managing shifting priorities, handling confidential information, and representing the TA leader and department professionally with internal and external stakeholders.
- This role is well-suited to someone who is highly organized, discreet, and energized by supporting a growing team in a dynamic, entrepreneurial environment.
- Talent Acquisition Leadership & Administrative Support — 50 % Provide executive administrative support to the VP, Talent Acquisition, including managing calendars, scheduling meetings, coordinating travel and events , and prioritizing competing demands using independent judgment.
- Serve as the central point of contact and liaison between the VP and recruiting sub-teams (agency recruiting, corporate recruiting, sourcing, onboarding, and recruiting operations), ensuring consistent communication and alignment on priorities.
- Anticipate the VP's needs and proactively follow up on outstanding commitments across recruiting teams.
- Meetings, Events & Materials Preparation — 20 % Coordinate logistics for recruiting team meetings, department all-hands, and cross-functional touchpoints, including scheduling, room/virtual setup, and agenda distribution.
- Reporting, Deliverables & Operational Support — 10 % Maintain and update recruiting metrics and dashboards (e.g., pipeline activity, time-to-fill, headcount, and requisition status) to support leadership decision-making.
- Provide hands-on support for ad hoc leadership deliverables and reporting requests.