other
Posted 15 hours agoExecutive Assistant
at fireworks
On-site
Responsibilities
- Draft responses and correspondence as needed. - Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp.
- Prepare agendas and follow up on action items as needed. - Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting. - Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity. - Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks.
- Build relationships and stay attuned to what's happening on the ground. - Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed.
Requirements
- ABOUT US: At Fireworks, we’re building the future of generative AI infrastructure.
- We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models.
- We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI.
- In the last few months alone we launched Fireworks Training, partnered with Microsoft Azure Foundry, and published research straight from our production systems.
- (blog https://fireworks.ai/blog/frontier-rl-is-cheaper-than-you-think) - Open source agents with frontier advisors: matching frontier performance through training and harness engineering.
- (blog https://fireworks.ai/blog/open-source-agents-frontier-advisors) - The fine-tuning bottleneck is not the algorithm: integration friction and iteration speed are what actually stall teams; we documented the patterns across dozens of customer engagements.
- (blog) https://fireworks.ai/blog/fine-tuning-bottlenecks We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team.
- Preferred Attributes - Background in a fast-paced environment — finance, technology, AI, or startups preferred - Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure - Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments - Strong written and verbal communication skills; professional and warm in every context - Strong interpersonal relationships — a natural relationship-builder who earns
- - Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
- - Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.
- - Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.
- Fireworks AI is an equal-opportunity employer.
Additional details
- Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry.
- A few examples of what that looks like in practice: - Frontier RL is cheaper than the mega-cluster narrative suggests: we ran cross-region rollouts using 98% sparse weight deltas and published what we learned.
- This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared.
- The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant.
- You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do.
- This role may support other executives as needed. Main
- Responsibilities - Calendar & Schedule Management: Manage complex, multi-executive schedules.
- Strategically prioritize and protect time in alignment with business objectives. - Communication & Correspondence: Own the executive inbox.
- Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism.
- Able to pick up a thread and run with it independently. - Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders.