Executive Assistant

Perth, AustraliaHybrid

Responsibilities

Coordinate global leadership activities including domestic and international travel, visa applications, accommodation, expense reconciliation, executive visits, leadership meetings, and cross-regional communications.
Lead the preparation of executive reports and presentations, compiling monthly and quarterly business reports, statistical data, briefing materials and presentations to meet business and leadership requirements.
Support team effectiveness by organising workshops, forums and events, supporting onboarding activities, maintaining budgets, tracking leadership actions, and continuously improving administrative processes.
Build strong relationships across a global network, partnering with leaders, teams, customers and external stakeholders, resolve issues efficiently, and deliver positive, outcomes-focused results.

experience providing executive-level support within a complex corporate, industrial, or global business environment, with relevant
qualifications in business administration or a related discipline highly regarded.
Professional communication and business acumen with exceptional written and verbal communication skills, with the ability to prepare high-quality correspondence, reports and presentations, and a sound understanding of corporate governance, executive leadership and board-level requirements.
Commitment to continuous professional development, with knowledge of modern Executive Assistant practices, technologies and tools that drive productivity and executive effectiveness.
Demonstrated ability to maintain confidentiality, exercise discretion, remain calm under pressure, and build trusted relationships through empathy, professionalism, self-awareness and sound judgement.
Flexible and adaptable work style, with the ability to collaborate effectively across multiple time zones, cultures, and stakeholder groups while building strong, trusted relationships in a global and inclusive environment.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging.

What’s on offer Attractive remuneration and variable bonus plan.
Employee growth and development opportunities. 18 weeks Parental leave for primary caregivers.
Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
Generous leave entitlements including a leisure a day off every 4-week period.
Salary packaging for a novated car lease, employee share plan and superannuation options.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress.
Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

Shape Your World At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress.
The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.
This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies.
Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies.
About the Role An exciting opportunity exists to support the Vice President - Asset Management as a trusted Executive Assistant, providing proactive and professional support that enables leadership effectiveness across Alcoa’s global portfolio.
You will play a key role in coordinating executive activities, fostering collaboration and strengthening stakeholder relationships to ensure the successful delivery of strategic business objectives. In this role,
you will: Manage complex calendars, priorities, communications, documentation and logistics to enable focus on key business outcomes and stakeholder engagement.
Paid employee volunteering hours within our community.
Additional information Interviews may progress prior to the closing date, although all applications will be considered.
You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.