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Posted May 11Executive Assistant to GTM Leadership
United StatesRemote
Responsibilities
- Build tight itineraries, anticipate what the CRO will need before he asks, and handle last-minute changes (including after-hours) with speed and composure.
- Draft weekly briefings so leadership can get up to speed without context-switching.
- Draft communications in the CRO's voice when needed.
- Maintain continuity so recurring meetings don't start from scratch every time.
- Build basic trackers and spreadsheets as needs arise.
- Build clean landing pages for initiatives, keep them current, and maintain structure as things evolve.
Requirements
- We’re building the AI intelligence platform that restores humanity to healthcare and drives meaningful ROI for health systems across the country.
- Experience in the KLAS Research Emerging Solutions Top 20 Report, recognized by Fast Company as one of the Next Big Things in Tech, named one of the best AI companies in healthcare by Inc., and selected as a LinkedIn Top Startup in 2024 and 2025.
- THE ROLE We're looking for an Executive Assistant to support our Chief Revenue Officer (CRO) and also go-to-market leadership.
- This role is the operational backbone of the GTM org.
- You'll work day-to-day with the CRO's Chief of Staff and collaborate across a wide set of GTM and company stakeholders.
- The baseline expectation is that you nail the fundamentals: calendar management, travel coordination, responsiveness, and follow-through.
- Over time, you'll take on coordination work across the GTM team, including meeting prep and follow-up, light project tracking, Notion workspace management, and material formatting.
- Clean up AI-generated outputs to match templates.
- Experience supporting a sales or GTM leader is a strong plus.
- Fundamentals: You're reliable, detail-oriented, and fast.
- Tools: Familiarity with Notion, Slack, Google Workspace, and HubSpot is a plus.
- Comfort using AI tools (Claude, ChatGPT) for synthesis and formatting work is increasingly part of how we operate.
- This could be the right place for you if you want to - Work on mission-critical AI technology that directly improves clinicians’ day-to-day lives and health system financial health across some of the most complex, high-stakes workflows in the world. - Join a “dream team” culture where we hire exceptional people, expect exceptional outcomes and invest deeply in feedback and continuous growth.
Experience
- Experience: 3+ years supporting a senior executive, ideally at a fast-paced or venture-backed company.
Benefits
- Healthcare or enterprise SaaS exposure is a bonus.
- PAY TRANSPARENCY The base compensation for this role is approximately $110,000–$190,000 per year, excluding equity or bonus targets.
- We intentionally offer a wide range to support flexibility around cash and equity.
- We believe strongly in equity ownership and want team members to share meaningfully in the impact they create.
- If you’re outside this range, we still encourage you to apply — we take an individualized approach to compensation that considers the full picture.
- benefits include - Comprehensive medical, dental, and vision coverage for you and your dependents - 401(k) with a company match of up to 3% of base salary - A remote-friendly culture (with a San Francisco HQ) and full equipment provisioning to ensure you can work effectively from wherever you’re based.
- - Parental leave to support your family needs - Annual company-wide off-sites, team off-sites and regular team lunches and all-hands gatherings, with travel, lodging and meals covered - Flexible time off with no annual cap, company-wide holidays and an annual holiday shutdown from December 24–January 1 designed to support real rest and long-term sustainability.
- Ambience Healthcare is an equal opportunity employer and is committed to building a diverse and inclusive workplace.
Contact
- If you need any accommodations during your application or interviews, please reach out to our Recruiting team at accommodations@ambiencehealthcare.com recruiting@ambiencehealth.com.
- Our emails will always come from @ambiencehealthcare.com.
- Report the issue immediately to LinkedIn and the FBI https://www.fbi.gov/how-we-can-help-you/scams-and-safety.
Additional details
- About Us: Here at Ambience, we never set out to be just another scribe.
- Our technology helps providers focus on delivering great care by removing the administrative burden that pulls them away from patients and away from their most impactful work.
- Ambience delivers real-time coding-aware documentation and clinical workflow support across ambulatory, emergency and inpatient settings at the top health systems in North America.
- Our teams operate relentlessly with extreme ownership to build the best solutions for our health system partners.
- We value candor, positivity and deep thought — and we expect a lot from each other because we know the problems we’re solving truly matter.
- Ambience was ranked #1 for Improving the Clinician
- We’re backed by Oak HC/FT, Andreessen Horowitz (a16z), OpenAI Startup Fund, and Kleiner Perkins — and we’re just getting started.
- You'll own calendar and meeting operations, travel and events logistics, information synthesis, and communications flow.
- The CRO's values proactivity and independent thinking – if you see something that could work better, you're expected to scope a solution and bring it forward.
- WHAT YOU'LL OWN Calendar & scheduling – End-to-end calendar management with real judgment.