Corporate Paralegal

United StatesOn-site

Responsibilities

Support general corporate governance matters, including preparing powers of attorney, officer’s certificates, resolutions, consents, agendas and minutes, and maintaining minute books.
Manage legal entity maintenance and administration, including recurring efforts, such as annual filings, state registrations, and intercompany agreements, and unique projects, such as formations and dissolutions.
Maintain corporate records, databases, and organizational charts to ensure current and accurate entity information; run reports and provide responses to requests for corporate information.
Coordinate with internal stakeholders, outside counsel, registered agents, and other third-party service providers on corporate matters.
Support cross-functional teams by tracking deadlines and handling the legal aspects of compliance, audit, tax, and KYC requests across applicable jurisdictions.
Identify and implement process improvements to enhance the legal team's efficiency, organization, and recordkeeping.
Conduct legal and corporate research, and assist with special projects, as needed.
Handle sensitive and confidential information with professionalism and discretion. The

experience with an in-house legal department, law firm, or a combination of both. Some in-house experience, particularly at a company with global operations, strongly preferred. Strong
experience supporting corporate governance and legal entity management.
Experience maintaining corporate records, minute books, and entity databases. Familiarity with subsidiary administration, including formations, dissolutions, and ongoing maintenance.
Experience supporting mergers, acquisitions, financings, reorganizations, or other complex corporate transactions is a strong plus.
Excellent organizational skills and keen attention to detail, with the ability to manage multiple projects and deadlines simultaneously.
Ability to work independently, take initiative, and collaborate effectively with cross-functional stakeholders.
Proficiency with Microsoft Office and Adobe Acrobat;
experience with entity management systems, document management tools, board portals, Slack and AI-enabled productivity tools is a plus.