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Posted 1 weeks agoOffice & Recruiting Ops Manager
at Vapi
San Francisco, United StatesRemote
Recruiting$10,000
Responsibilities
- Own interview scheduling end-to-end across time zones.
- Map existing office and recruiting workflows and flag what's broken or ad-hoc. - 60 Day: Become the primary contact for all vendors and building management (COIs, access, maintenance).
- Support offer logistics and the handoff into onboarding. - 90 Day: Lead vendor negotiations (bulk pricing, service optimization) and oversee office improvements and light build-outs.
- Build scalable systems that reduce friction as headcount grows, and anticipate future office and hiring needs.
- Own problems end-to-end and proactively surface what the office and hiring process need next.
Requirements
- Voice AI that resolves, not transfers.
- Total raised: $72M Vapi (/ˈVɑːpi/): - Voice AI that resolves, not transfers - Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life - Trusted by 1 million developers building the future of voice agents - Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised - Try talking to Vapi now!
- https://vapi.ai/ Role: Office & Recruiting Ops Manager Why We’re Hiring This Role: We need one trusted operator to own the two things that define how Vapi feels from the inside: the physical workplace and a candidate's first impression of us.
- Get fluent in the ATS (Ashby/Greenhouse) with clean records and accurate stages.
- experience with an ATS (Ashby, Greenhouse, Lever, or similar) and high-volume interview scheduling - Proven
Experience
- Who You Are: - 4+ years across office operations and/or recruiting coordination in a tech or startup environment (we'll weight the mix toward whichever half is heaviest for us today) - Hands-on
Benefits
- experience working directly with vendors, contractors, and building management - Strong operational instincts — you notice what's broken, missing, or inefficient and fix it - Exceptional at calendar logistics and juggling competing, time-sensitive priorities without dropping anything - Discreet and trustworthy with confidential candidate and compensation information - Comfortable in a fast-paced, high-growth startup with constant change - Clear, warm communicator who can confidently represent Vapi to