Facilities Associate (20hrs per week) - Sydney

Sydney, AustraliaRemote

Responsibilities

Create and provide guest Wi-Fi to external event visitors.
Inform all employees repair work and inspection schedule.
Support Internal/external events.
Supervise and maintain the clean office.
Collaborate with vendors to schedule preventive maintenance, inspections, or urgent repairs.
Maintain communication with the Building Administration and Property Management Office (PMO) regarding repair, inspection, and preventive maintenance activities.
Manage and maintain conference equipment.
Place orders for office supplies, housekeeping consumables, and pantry supplies to ensure adequate stock levels are maintained.
Manage the stock of company letterheads, envelopes, and paper bags and place orders if necessary.
Ensure timely processing of payments to vendors and service providers for facility-related expenses.
Maintain accurate records of invoices, payments, and financial transactions related to facilities management.
Coordinate with the finance department to reconcile billing statements and resolve any discrepancies.
Reception: Visitor log management - Maintain visitor log for entering and leaving office for security purposes.

USB ports, photocopiers, vending machine, workstations, chairs, pedestal, Lockers, access cards and all the items that can be seen in the office. contact with vendor as arrange the monthly visit schedule.
experience in a facilities or related role Proven ability in problem solving, Interpersonal skills, and attention to detail. Working
experience in a Multinational/Global Company preferred Physical Demands / Work Environment: Work in an office environment (Remote working is not allowed) Hours of work: Monday - Friday (4 hours per day).