Senior Program Assistant, Center for Vaccine Innovation and Access

United StatesHybrid

Responsibilities

Ensure timely flow of information and materials.
Create review timelines for key documents with multiple collaborators.
Compile reference lists for manuscripts and other externally facing documents.
Organize and collate project information to support development of project reports to funders and facilitate report submission according to funder requirements.
Coordinate and manage travel arrangements for non-PATH team members and consultants, including travel forms, supporting documentation, and reimbursements as applicable.
Manage scheduling and planning of meetings, including compiling and organizing relevant background materials, assisting with drafting and distributing agendas and minutes, and monitoring follow-up activities such as decisions, action items, and other tasks as requested.
Ensure that logistics for meetings, workshops, and other events are arranged.
Ensure that project team communication and information systems, including SharePoint, Box, Smartsheet, and any other electronic and paper filing systems, are in place and are regularly maintained.
Assist one or more CVIA teams, and may provide support to a CVIA Global Head, with correspondence containing complex and confidential communications to internal and external contacts.

experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.
The successful candidate will be required to obtain the PATH Proofreaders Certification within 120 days of employment.
experience: Bachelor's degree and a minimum of two years of progressively responsible administrative
experience required; or an Associate’s degree and four years of strong administrative support experience.
Candidate must demonstrate exceptional organizational, coordination, and administrative skills in a fast-paced professional environment.
Demonstrated history of being proactive and ability to work independently.
Proficiency in the application of Microsoft Office Suite with an emphasis on proficiency in Outlook, Word, PowerPoint, and Excel.