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Posted 22 hours agoAdministrative Specialist (HYBRID in Calumet, OK)
at ONEOK
Calumet, United StatesHybrid
Responsibilities
- Administer processes for vehicle procurement/registration and Request for Service (RFS) coordination.
- Update and maintain logs, trackers, and databases for compliance, training, and operational data.
- Coordinate travel arrangements for leaders and employees, as needed.
- Coordinate mail/shipping delivery and collection.
- Maintain district folders and shared drives, ensuring proper organization and retention of documentation.
- Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.
Requirements
- experience supporting the Midstream industry in a plant environment.
- Experience in use and function of office equipment applicable to position including but not limited to: Computers Calculators (Tested or demonstrated by position) Keyboards (Tested or demonstrated by position) Two-way radios (Specified by position) Facsimile machine Document scanners
- Experience and training related to: Spreadsheet and text software such as Excel, Access database, and Word Transmission pipeline system operations and related procedures AFE’s, completion reports, and related procedures Developing and maintaining file systems Budget processes/procedures Classification of accounts ONE Call procedures
- experience / Knowledge, Skills and Abilities Knowledge of: Organizational workflows, basic compliance requirements, and operational processes.
- Knowledge of: Standard reporting systems and data entry procedures.
- Knowledge of: Administrative best practices and company policies.
- Skills in: Data entry, document management, and basic report preparation.
- Skills in: Intermediate use of office software for data tracking and reporting (e.g., Excel, Word).
Experience
- #WeAreONEOK – Fortune 500 company. 100+ years in business.
Benefits
- ONEOK offers a highly competitive total rewards package, including comprehensive health benefits, a 6% 401(k) match plus 4 quarterly contributions through the company’s profit sharing, $100,000 in life insurance, annual bonuses for all employees, and a minimum of three weeks of paid time off that recognizes your industry experience.
- Expected Salary Range $51,000.00 - $77,000.00
Contact
- To request an accommodation email HRSolutions@ONEOK.com or call 1-855-663-6547.
Additional details
- JOB SUMMARY Your ideas have a place here—step into a role where your work directly drives solutions in a fast-evolving energy industry.
- At ONEOK, you’ll contribute to delivering energy products and services that power progress while gaining hands-on administrative
- experience while supporting the business. We’re looking for candidates based in Calumet, OKC, Yukon, Oklahoma area, or willing to relocate. Preferred
- In this position you will provide administrative support for operations, plant, and field activities.
- You will be responsible for preparing reports, processing invoices, coding invoices record management and assist with projects.
- Hybrid schedule working Monday, Tuesday, Thursday in the Tulsa Plaza office, working from home on Wednesday and Friday.
- Join a Fortune 500 company where your expertise is valued, your growth is supported, and
- Responsibilities Administrative Coordination & Accounting: Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities, such as: General Accounting: Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines.
- Responsible for coordinating office cleaning and maintenance.
- Process Support and Communication: Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes, such as: Handling materials charges and account classifications.