Administrative Data Entry File Clerk

GlobalRemote

Responsibilities

Index each record using standard metadata (client/project ID, date, document category, version, region). Â
Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling).
Maintain controlled libraries (final vs draft vs archived), including retention tags. Â Quality control
Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans.
Maintain error logs and contribute to process improvements that reduce rework. Â
Handle sensitive records with strict access controls and confidentiality.
Support audits by pulling records quickly and documenting chain-of-custody steps. Â
Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements.

If you excel at managing records, entering data accurately, and working independently in a remote environment, this opportunity may be the perfect fit for you.
Cloud storage (Google Drive/SharePoint/Dropbox), document tools (Adobe Acrobat or equivalents), spreadsheets, ticketing (Jira/Asana/ServiceNow), e-signature platforms, and basic office productivity tools.
Experience in records management, admin support, clerical work, or document control (preferred).
Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools. Â
This is a beta feature to avoid spam applicants.

Dedicated to delivering exceptional service and maintaining organized business operations, our company is seeking a detail-oriented Administrative Data Entry File Clerk to join our team.
In this role, you will be responsible for maintaining digital files, updating databases, organizing administrative records, and ensuring information is entered accurately and efficiently.
Your attention to detail, reliability, and commitment to data accuracy will play an important role in supporting daily operations and helping our team stay organized and productive. Â
Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.
Confirm document type, required fields, signatures, and attachments.
Apply standardized naming conventions and folder structures.
Flag exceptions and route them to the correct owner with clear notes.
Follow retention schedules, legal hold instructions, and deletion/archival rules.
Provide status updates on backlog, turnaround time, and issues found during processing. Â Tools you may use: Â
Compliance adherence (access control, retention tagging) Â