operations
Posted Jan 5Administrative Business Operations
at Exa
San Francisco, United StatesOn-site
Requirements
- About Exa We raised a $250M Series C to build the search engine for AIs.
- Read more https://exa.ai/blog/announcing-series-c Exa is building a search engine for the AI era.
- Our Search API currently powers Agents, Fortune 500s and AI labs as we transform an industry that hasn’t been disrupted since the 90s.
- We're a largely SF-based team of ~100 from Harvard, MIT, Meta, Google Research, ex-founders & dropouts alike.
- WHAT YOU'LL DO - Operate as an extension of leadership — maintain deep context across GTM, product, and company strategy.
- experience as an operator in a high-trust role — ideally at a high-growth startup or in consulting/banking/VC - You're intense and organized — you can derive clarity from dozens of simultaneous workstreams, prioritize effectively, and execute with little oversight - Excellent communicator who can engage with leadership, enterprise customers, investors, and cross-functional partners - Low ego, high agency — you do whatever needs doing and you don't wait to be asked - no task is too big or too small.
- - Strong judgment and discretion with sensitive information - Comfortable with modern tools and AI — you look for ways to automate and move faster - Understanding of enterprise software and AI/ML market dynamics is a plus - Based in or able to relocate/commute to San Francisco This is a full-time, in-person role in San Francisco.
Experience
- You care deeply about the company and make yourself available when it matters WHO YOU ARE - 3+ years of
Benefits
- Led by a16z, with existing investors Benchmark, Lightspeed, and YC doubling down, the round brings Exa's valuation to $2.2 billion.
- In addition to premium healthcare
- benefits (medical, dental, vision), we also offer fertility
- benefits and a monthly wellness stipend to all of our employees.
Additional details
- We are rapidly building the most intelligent search engine in history.
- We’re high agency, low-ego, and united by the feeling that this is one of the last problems worth getting right.
- We're looking for an in-person Administrative Business Operations lead to be the operational support for key executive-led initiatives from our San Francisco office.
- ABOUT THE ROLE This role sits at the intersection of executive support and operations.
- You'll carry deep context across the company — leadership trusts you to parse what matters, drive things forward, and make good calls with limited oversight.
- If you've ever wanted a role that combines the intensity of a Chief of Staff with the hands-on ownership of running a high-growth startup's operations, this is it.
- experience - Drive process improvement — you see broken workflows and fix them.
- You build systems that scale, not just ones that work today - Handle the unexpected — urgent, ambiguous, important things come up constantly.