Executive Assistant II

Brussels, BelgiumHybrid

Requirements

experience supporting senior executives, including
experience supporting a C-suite executive. Extensive
experience managing complex calendars, international travel, and executive scheduling across multiple time zones.
Exceptional organizational and time management skills, with the ability to anticipate needs and stay several steps ahead.
Advanced proficiency with Google Workspace and Microsoft Office, particularly Google Calendar, Google Sheets, Google Slides, Excel, and PowerPoint. •
Experience with modern executive operations tooling; Navan, Zip (or comparable travel and procurement platforms), DocuSign, Slack, and Zoom.
Demonstrated proficiency in leveraging AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to solve real-world business challenges, drive measurable outcomes, or streamline workflows. •
Experience managing expenses, budgets, and administrative processes. •
Experience working in a SaaS or enterprise software environment is preferred.
A bachelor's degree or equivalent professional experience. You are

These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off.
We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more about diversity, equity, and inclusion at Collibra.

Collibra is seeking an experienced Executive Assistant to support our Chief Executive Officer.
In this role, you'll be responsible for managing the day-to-day logistics that keep our CEO operating efficiently, from complex calendar management and global travel to meeting coordination and administrative support.
The ideal candidate is highly organized, proactive, and thrives on staying one step ahead.
You'll anticipate needs, solve problems before they arise, and ensure every detail is handled with care.
You'll work closely with leaders and partner with colleagues across the business to make the best use of his time, enabling him to stay focused on leading the company.
While your primary responsibility will be supporting the CEO, you'll also provide support to other senior leaders as business needs require.
You'll operate as part of the management Office, partnering daily with the NYC-based Operations & Events Lead.
While you own the day-to-day logistics of scheduling execution, executive briefings, client meeting tracking, travel, expenses, and Brussels-based coordination, the central team owns strategic calendar oversight and ExCom operations.
This partnership ensures seamless coverage across time zones and that our leadership has coverage across our two main offices: Brussels & New York.
This is a hybrid role based in our Brussels office.