Senior Executive Assistant

Remote

Responsibilities

Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.
Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.
Plan company events including social, professional development, and business development
Manage, process, and review expenses for the executives, and their team’s direct reports as needed
Schedule internal and external meetings with a variety of cross-functional partners
Coordinate meetings across time zones
Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups

Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think.
Ability to understand and relate to the agile startup and engineering mindset
Ability to multitask and adapt to shifting priorities in a fast-paced work environment
experience supporting multiple Senior Executives.
Strong time management and problem-solving skills with the ability to prioritize work.
Strong organizational skills with the ability to define and take on new responsibilities
Experience using Google Suite Physical Requirements
Don’t meet every single requirement? Studies have shown that women and/or people of color are less likely to apply to a job unless they meet every qualification.
experience doesn’t align perfectly with every qualification, we encourage you to apply anyway! You may be the perfect candidate for this or another role at May.

Prolonged computer use Travel required? - Minimal: 1%-10% Benefits and Perks
Comprehensive healthcare suite including medical, dental, vision, life, and disability plans.
Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available.
Rich retirement benefits, including an immediately vested employer safe harbor match.
Generous paid parental leave as well as a phased return to work.
Flexible vacation policy in addition to paid company holidays.
Salary Range $84,000 — $105,000 USD

May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world.
Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun.
We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces.
Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe.
We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us. Essential Responsibilities
Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
Attend meetings as needed, with a focus on driving organizational efficiency
Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
Answers general calls and emails for the main office and greets visitors.
Provide support for across teams such as marketing, sales, people, operations for special projects