Executive Assistant - Stockholm

On-site

Responsibilities

- Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up - Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
- Review expense reports of those you support and their direct reports - Book travel for those you support as needed using our travel management system WHAT YOU BRING - A proactive, problem-solving mindset - you act before issues arise and take full ownership. -

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision.
We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.
You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
Experience from a technology and/or scale-up start-up environment - Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
- Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.

ABOUT US Legora is redefining how legal work gets done.
We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.
By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays.
We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.
Joining Legora means three things. - We lean in: ownership over titles, outcomes over intentions. - We fight for excellence: high standards, direct, ego-free feedback. - We grow together: as a team and with our customers. Mission before ego.
If you’re driven by impact, pace, and raising the bar. This is the place.
THE ROLE Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora.
In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO.
Your day-to-day focus will be providing dedicated, high-velocity support to multiple VPs within the organization or one CXO.
WHAT YOU'LL DO - Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs.