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Posted 3 hours agoExecutive Assistant to VP, Cloud and VP, Product
at Mistral AI
Paris, FranceOn-site
Responsibilities
- Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.
- Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
- Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.
- Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments. Operations & Coordination
- Coordinate international and domestic travel (flights, accommodations, itineraries).
- Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.
- Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date. Cross-functional Support
- Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).
- Handle sensitive information with discretion and sound judgment.
Requirements
- About Mistral At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity.
- We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions.
- Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.
- We are a dynamic, collaborative team passionate about AI and its potential to transform society.
- Join us to be part of a pioneering company shaping the future of AI.
- See more about our culture on https://mistral.ai/careers.
- This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.
- experience as an Executive Assistant supporting C-level leaders (CRO/CSO/COO preferred), ideally in fast-growing tech or consulting environments OR deep
- experience in complex coordination and scheduling roles (such as Recruitment Coordination)
- Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
- Strong mastery of Google Suite and/or Microsoft Office;
- experience with productivity tools (Notion, Slack, CRM systems) is a plus.
Benefits
- What we offer 💰 Competitive cash salary and equity 🥕 Food : Daily lunch vouchers 🥎 Sport : Monthly contribution to a Gym pass subscription 🚴 Transportation : Monthly contribution to a mobility pass 🧑⚕ Health : Full health insurance for you and your family 🍼 Parental : Generous parental leave policy
Additional details
- Our technology is designed to integrate seamlessly into daily working life.
- Our diverse workforce thrives in competitive environments and is committed to driving innovation.
- Our teams are distributed between France, USA, UK, Germany and Singapore.
- Liaise with employees, clients, partners, and vendors as a primary point of contact.
- Assist with special projects, process improvements, and operational initiatives. Confidentiality & Professionalism
- Represent the VP with professionalism, rigor, and a solutions-oriented mindset. Who You Are Proven
- Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.
- Highly organized, detail-oriented, and able to anticipate needs before they arise.
- Proactive problem solver with a positive, can-do attitude and strong ownership mindset.
- Thrives in a startup environment where no job is too small and impact is immediate.