File Clerk

GlobalRemote

Responsibilities

Index each record using standard metadata (client/project ID, date, document category, version, region). Â
Document organization:
Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling).
Maintain controlled libraries (final vs draft vs archived), including retention tags. Â Quality control
Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans.
Maintain error logs and contribute to process improvements that reduce rework. Â
Handle sensitive records with strict access controls and confidentiality.
Support audits by pulling records quickly and documenting chain-of-custody steps. Â
Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements.

Cloud storage (Google Drive/SharePoint/Dropbox), document tools (Adobe Acrobat or equivalents), spreadsheets, ticketing (Jira/Asana/ServiceNow), e-signature platforms, and basic office productivity tools. Â
Experience in records management, admin support, clerical work, or document control (preferred).
Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools. Â
This is a beta feature to avoid spam applicants.

We are actively recruiting a dependable and focused Remote File Clerk who will be responsible for maintaining continuous updates to our company's databases.
In this role, you will be in communication with both internal employees and customers to collect information, which will be accurately and promptly entered into relevant databases. Â
Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.
Confirm document type, required fields, signatures, and attachments.
Apply standardized naming conventions and folder structures.
Flag exceptions and route them to the correct owner with clear notes.