Office Manager & Executive Assistant

Lehi, United StatesOn-site

Responsibilities

Ensure a seamless "red carpet"
Manage their onsite schedule, provide office tours, and ensure they feel welcomed and informed throughout their visit. o Manage relationships with the landlord, building services, and maintenance.
Ensure all office equipment (i.e.
o Oversee inventory and procurement for office supplies, snacks, and beverages.
Generate and execute creative ideas to encourage local employees to come and work from the physical office rather than from home. o Regularly solicit feedback from the team to understand what would make their in-office
The essential functions include, but are not limited to the following: Office Management (In-Person) o Act as the first point of contact and primary host for guests, customers, partners, vendors, and deliveries.

EasyPost solves this problem with the first developer-friendly REST API for shipping, and we continue to push boundaries and discover new ways to simplify shipping for all.
The ideal candidate is highly organized, proactive, detail-oriented, and hospitality-minded, with the ability to anticipate needs, solve problems independently, and manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and discretion.
Experience in luxury hospitality or high-end corporate environments is a major plus.
o Proficiency in Google Workspace (Meet, Docs, Sheets, Slides) or Microsoft 365, and familiarity with Slack.
o A "no task is too small" attitude and the ability to pivot when priorities shift.
o Ability to work from the office 5 days per week during regular office hours.
Core Competencies Required: o Knowledge and Application: As a highly skilled specialist, contributes to the development of concepts and techniques.
Completes complex tasks in creative and effective ways. o Complexity & Problem Solving: Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues.

Qualifications: o 3+ years in office management or a high-level administrative role.

o Serve as the central hub for all HQ mail and shipping; manage the secure intake and sorting of daily mail, while proactively coordinating outbound logistics—including new employee welcome packages, client gifting, and bulk shipping projects. o Coordinate in-office perks (i.e.

🧡📦💙Founded in 2012, EasyPost is a YC unicorn whose mission is to make shipping simple for businesses—from garage startups to the Fortune 500.
Shipping, now more than ever, is the backbone of the global economy, but integrating the technology-enabled operations of a modern business with the low-tech and complex shipping industry has always been a challenge.
Our team is rapidly growing, and this is the perfect time to get on board.
Join us and help build the shipping infrastructure of the future.
We’re builders, problem-solvers, and “there has to be a better way” people.
We like elegant architecture, fast decisions, and shipping (pun intended) improvements that power millions of deliveries every day.
We stay scrappy, we move fast, and we don’t wait for permission to innovate in an industry that desperately needs it.
If you want to work on systems that actually move the world—literally—you’re in the right place. 🚚✨ Position Summary: The Office Manager & Executive Assistant serves as a critical operational and administrative partner responsible for creating a seamless, high-touch headquarters
experience while supporting executive leadership. This role oversees daily office operations, front-of-house hospitality, facilities coordination, vendor management, employee
experience initiatives, and workplace culture programs to ensure a productive, organized, and welcoming environment for employees, candidates, customers, and partners.