Office Manager

Łódź, PolandOn-site

Responsibilities

Oversee daily office operations to maintain an organized, clean, and efficient work environment for all employees and guests. •
Manage vendor relationships, office supplies, equipment, and procurement to ensure high service quality and cost efficiency. •
Drive local health and safety compliance, leading required safety trainings, drills, and security procedures. •
Plan and execute local company events, team-building activities, catering, and support global organizational initiatives locally. •
Develop office policies, maintain local documentation on internal channels, and manage incoming/outgoing mail and logistics. •
Support ad hoc workplace projects, such as office moves, merges, and operational enhancements as needed. About you
Strong track record in facility management, vendor coordination, contract negotiation, and office safety compliance. •

experience in an Office Manager, Office Administrator, Facilities Manager, or similar workplace role within a fast-paced environment ( international experience preferred ). •
Proven ability to prioritize, manage multiple tasks simultaneously, and proactively resolve operational issues. •
High proficiency with modern collaboration tools, specifically Google Suite and Slack. •
Present in over 90 countries and 20,000 cities, the company helps people and decision-makers make smarter decisions about urban mobility and ease the experience of travel worldwide.
experience of travel for everyone. Travel is more than a journey, it’s how you Arrive.

As Arrive, we guide customers and communities towards brighter futures and more livable cities, it isn’t a challenge just anyone could take on.
Luckily, we have something to help us make it happen.
Just as our entire brand is inspired by the North Star, the shining light leading travelers to their destinations since time began, our values guide us. They help us be at our best. For our customers.
For the cities and communities we serve. For ourselves.
As a global team, we are transforming urban mobility.
As our Office Manager for the Łódź office within the Workplace & Operations team, you will be the cornerstone of our local workplace experience.
You will drive the daily operational efficiency of the Łódź location, creating a warm, organized, and effective environment for both local team members and international visitors.
Key stakeholders will include local employees, global workplace teams, property managers, and external vendors.
In this position, you have a direct impact on shaping local office culture, optimizing day-to-day facilities, and ensuring alignment with global organizational standards.
Act as the primary point of contact for facility management, space planning, security, and reception duties. •