operations
Posted YesterdayExecutive Operations & Project Manager
Hybrid
Responsibilities
- Manage executive calendars, scheduling, and meeting coordination.
- Organize weekly priorities and executive action items.
- Track deadlines and ensure follow-through on key initiatives.
- Prepare meeting agendas and document action items.
- Coordinate executive travel and logistics when needed.
- Coordinate timelines across multiple departments.
- Ensure projects are completed accurately and on schedule. Business Operations
- Organize company files, documents, and internal systems.
- Maintain and update Standard Operating Procedures (SOPs).
- Coordinate communication between departments.
- Support day-to-day administrative and operational needs.
Requirements
- experience supporting executives, founders, or leadership teams.
- Ability to prioritize multiple projects simultaneously.
- High level of professionalism and discretion when handling confidential information.
- Proficiency with Google Workspace and Microsoft Office.
- Ability to work independently with minimal supervision.
- Experience working in a startup or high-growth company.
- Experience creating or improving business systems and operational processes.
- Familiarity with project management platforms such as Asana, ClickUp, Monday.com, Trello, or Notion. •
- Experience supporting multiple executives or departments.
- This is a beta feature to avoid spam applicants.
Benefits
- Compensation: $25â35/hour (Based on Experience)
- Viva Wellness Drip is a rapidly growing concierge wellness company dedicated to delivering premium healthcare experiences directly to our clients.
- Compensation & Growth
Additional details
- This is an exciting opportunity to become one of the first operational leaders within a fast-growing company where you'll gain exposure to nearly every aspect of the businessâfrom operations and project management to strategic initiatives, marketing, hiring, partnerships, and company-wide growth. Position Overview
- We're looking for someone who enjoys bringing structure to a fast-moving business, solving problems before they arise, keeping projects organized, and ensuring nothing falls through the cracks.
- As our Executive Operations & Project Manager, you'll serve as the operational right hand to our founders, helping coordinate priorities, manage projects, improve communication across departments, and keep multiple business initiatives moving forward simultaneously.
- One day you may be coordinating a new service launch, the next you may be helping onboard new contractors, organizing company documentation, following up on strategic partnerships, or helping prepare for a major corporate wellness event.
- If you're someone who thrives in an entrepreneurial environment, enjoys wearing multiple hats, and wants to grow alongside a rapidly expanding company, we'd love to hear from you. Key Responsibilities:
- Assist with executive correspondence and internal communications. Project Management
- Keep company projects organized and moving forward.
- Follow up with vendors, contractors, partners, and internal team members.
- Assist with launching new services, programs, and business initiatives.
- Help identify operational bottlenecks and recommend solutions.