other
Posted 6 days agoProject Document Control Supervisor (Contract)
at Oklo
Remote
Responsibilities
- Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning, and turnover phases.
- Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, communication protocols, and system practices.
- Train, mentor, and oversee document controllers, including delegation and review of routine document control activities.
- Support continuous improvement of document control standards, templates, tools, workflows, and organizational efficiencies.
- Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems.
- Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules, milestones, and earned progress measurement.
- Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, document numbering, metadata, and submission requirements.
- Coordinate resolution of incomplete, inaccurate, late, or nonconforming document submissions.
- Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements, and applicable regulatory requirements.
- Coordinate document review cycles, including distribution, comment tracking, schedule alignment, closeout, and traceability between revisions, approvals, and final records.
- Oversee document-control support for management-of-change activities, including tracking, distribution, archival, and retention of revised documentation.
- Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as-builts, and final record documentation.
- Ensure turnover packages and final project records are complete, organized, secure, and ready to support commissioning, operations, quality audits, and long-term records retention.
- Identify, communicate, and escalate document-control risks, workflow bottlenecks, confidentiality issues, or compliance concerns that may impact project execution. Minimum
Requirements
- Success in this role requires strong leadership, organizational discipline, communication skills, and the ability to proactively identify and resolve document-control risks before they impact project execution, quality, compliance, or schedule milestones.
- Associate’s degree or equivalent education required; Bachelor’s degree preferred
- experience on EPC or capital projects Prior
- experience leading or supervising document control activities preferred
- Proficiency with common office productivity and collaboration software tools, such as Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, or Jira
- Ability to work effectively in remote and cloud-based work environments
- Using document management systems such as SharePoint, InEight Document, Procore, Bluebeam, M-Files, or similar platforms
- Familiarity with Management of Change workflows and project documentation processes such as RFIs, NCRs, DCNs, TQs, redlines, and as-builts
- Familiarity with commissioning, turnover, operational readiness, or asset handover documentation processes (owner-side document control experience is a plus)
- Familiarity with quality-assurance
- Strong leadership and coordination skills with the ability to guide cross-functional project teams
- Strong written and verbal communication skills with the ability to work effectively with individuals from a range of backgrounds and knowledge and who may have competing priorities
- An ability to manage multiple priorities and deadlines in fast-paced project environments
- An Ability to enforce standards, maintain compliance, and escalate risks appropriately
- Strong computer, data-entry, and document systems proficiency
- An ability to mentor and develop junior personnel, and foster a supportive, productive team dynamic
- You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out.
- For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.
Experience
- 5+ years of relevant document-control, records-management, or project-support experience, including
Benefits
- Willingness and ability to travel up to approximately 15% as required Bonus
- This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.
- About Oklo compensation:
- Hourly: $52-$64/hour
- For permanent employees only: Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.
Contact
- All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email.
Additional details
- Thanks for your interest in Oklo! We are searching for a Document Control Supervisor Contractor to support our EPC Project Management team.
- The Project Document Control Supervisor leads the execution of document management activities for EPC and capital construction projects across engineering, procurement, construction, commissioning, turnover, and records retention phases.
- This role is responsible for ensuring project documentation is properly received, logged, reviewed, distributed, revised, retained, and transferred in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and other applicable regulatory requirements.
- The Supervisor serves as the primary document control point-of-contact for assigned project(s) and provides leadership, coordination, and oversight for document management workflows involving Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders.
- This role also supports the development and continuous improvement of project document control standards, systems, procedures, and organizational best practices.
- Please note this is a contract position that has the potential to covert to a permanent position after 6 months based on hiring needs and performance.
- Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants, and other project stakeholders.
- Serve as the project subject matter expert for document control systems, naming conventions, metadata standards, review workflows, and records requirements.
- Provide guidance to project teams on document compliance, deliverable tracking, records retention, and document control best practices.
- Leading document control activities on EPC, capital construction, industrial, energy, or other complex infrastructure projects