Executive Assistant

Dublin, IrelandHybrid

Responsibilities

Manage priorities and time, providing proactive, daily support to the Chief People Officer.
Manage complex scheduling across multiple time zones, including meetings, travel, and important People and Executive Leadership forums
Coordinate with Executive Assistants in the wider Executive Leadership Team to ensure agreement of priorities, meetings, and communications
Support the wider HR leadership team where required with administrative coordination, diary management, and meeting logistics
Prepare high-quality presentations, reports, and briefing materials for executive and board-level discussions
Coordinate board and management packs, ensuring accuracy and proactive delivery
Support the planning and delivery of internal events, offsite events, and leadership sessions
Monitor project status and produce clear reporting for leadership visibility
Collaborate with other teams and external partners to support operational processes, including vendor management and payments
Identify potential risks, bottlenecks, or delays and work with team members to resolve them About you
Track record as a successful Executive Assistant in a global organization

Proficiency in Microsoft Office with aptitude to learn new software and systems. Benefits
experience with the latest capabilities to create impactful solutions across the commercialization journey - from discovery to post-launch.
experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

Practice strict confidentiality with all materials, and exercises discretion when working with the business – familiarity with confidential HR matters is a bonus
benefits package designed to support your health, financial wellbeing and work-life balance, including:
Company bonus plan predicated on company and individual performance.
Private Healthcare Allowance with access to corporate healthcare plans through VHI.
Pension Scheme with employer contributions and options to increase your own contributions.
Life Assurance providing cover of four times your basic salary.
Income Protection providing up to 75% of salary in the event of long-term illness (subject to eligibility).
We believe in creating a dynamic work environment that values diversity, equity and inclusion.

You will support our Chief People Officer, being a trusted partner to allow them to operate at pace and with maximum impact.
As a member of the Executive Leadership Team, the CPO operates at the heart of the organisation, and you will provide critical support in navigating that environment.
You will sit at the centre of the People function, where you will also provide administrative and coordination support to the broader HR leadership team.
You will work with other Executive Assistants and senior partners across the business to ensure understanding, seamless coordination, and communication at the executive level.
You'll ensure the smooth running of daily activities, while also contributing to the organisation and delivery of important People initiatives.
This includes managing complex scheduling, preparing high-quality presentations and materials, coordinating leadership meetings, and supporting the planning and delivery of internal events.
This is a hybrid-working role reporting to the Chief People Officer. Responsibilities
Be the central point of coordination across HR, tracking progress, managing deadlines, and following up on actions
Be the contact for senior team members, both internally and externally.
A motivated team player who can rise to any challenge