Executive and Program Assistant

Miami, United StatesHybrid

Responsibilities

Report to: Executive Director, SEO Scholars Miami
Manage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members
Draft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations
Develop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders
Prepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring
Perform administrative/clerical duties, taking memos, maintaining files, and organizing documents
Coordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects
Support cross-collaboration with Miami team and between other SEO teams
Support special projects and organizational initiatives as needed
Utilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and families
Support Scholar Advisors and programming by coordinating volunteer communications, confirmations, and scheduling
Support mentor and guest speaker logistics
Support coordinating and drafting content for newsletters, announcements, and outreach communications

SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor’s degree, and 80% are first-generation college graduates.
Bachelor’s degree preferred or equivalent professional experience
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Google Workspace, Microsoft Office, and database systems •
Experience with CRM systems, Canva, Monday.com, or Salesforce is a plus
Strong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partners
When necessary, ability to travel locally throughout Miami-Dade County for events and program activities.
Proven ability to work independently while fostering collaboration across team(s)
experience of the applicant along with the
At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world.
If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent .
Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.
Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence.

1–3 years of administrative, program coordination, nonprofit, or education-related experience

Compensation: $22.89 - $26.96/hourly
The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college. KEY
Commitment to educational equity and SEO’s mission
COMPENSATION & BENEFITS
SEO offers a competitive compensation package and comprehensive
benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts.
The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting.
Consistent with applicable law, compensation will be determined based on the skills, qualifications, and
requirements of the position, and SEO reserves the right to modify this pay range at any time. EEOC Policy
Equal Employment Opportunity is not just the law, it is our commitment.

Applicants are encouraged to review background screening requirements, disqualifying offenses, and exemption information at the Florida Clearinghouse Education & Awareness site: https://info.flclearinghouse.com .
Learn more about SEO's programs here: https://www.seo-usa.org/our-programs/ .

Work Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127
Founded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.
SEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates.
SEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations.
This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.
Act as liaison between Board member executive office staff
Program Operations & Organizational Support
Provide administrative and operational support for the program, including virtual and in-person programming and events
Help coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programming
Assist with collection and organization of forms, waivers, and program documents