other
Posted 23 hours agoTransformation Administrative Coordinator
at NiSource
On-site
Responsibilities
- Track action items, requests, and operational needs to support smooth project execution.
- Manage the administrative process for contractor onboarding and offboarding, ensuring timely coordination of: Facility access badges and credentials; workspace assignments and seating arrangements; equipment, supplies, and general site readiness Partner with internal teams (e.g., facilities, security, IT, project leadership) to ensure contractors are fully enabled on Day 1 and properly offboarded at project exit.
- Oversee day-to-day operations of the dedicated transformation project facility, including managing workspace utilization, seating plans and meeting room availability.
- Manage daily meeting logistics across the project space, including room reservations, set ups, special project events, and on-site coordination.
- Coordinate daily lunch arrangements for the project team and contractors, including vendor coordination and schedule management.
- Ensure common areas are stocked and operational, including coffee service, refreshments, and general office supplies.
- Manage expense-related activities for meal costs, including tracking receipts, coding expenses accurately, and ensuring timely submission and approvals.
- Coordinate with Supply Chain to establish and support cost management processes for project-related services and expenses.
- Monitor facility needs and escalate issues to appropriate partners to maintain a professional, functional work environment.
- Identify opportunities to improve administrative, onboarding, and facility processes to enhance efficiency and team experience.
- Maintain accurate records related to contractor access, seating assignments, and facility usage. Required
- Report any unsafe conditions and take actions to prevent personal injuries.
- Support our interdependent safety culture by ensuring the safety of your co-workers.
Requirements
- experience in an administrative, coordinator, office operations, or facilities support role.
- Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously.
- Proven ability to work proactively and independently while collaborating effectively with cross functional partners.
- Experience supporting project teams or fast paced, multistakeholder environments.
- Experience supporting large programs, transformation initiatives, or project based workforces.
- Familiarity with contractor onboarding processes, facility coordination, or office operations in a corporate environment.
- As a public utility, NiSource is required to provide continuous service to customers at all times.
- To ensure we fulfill that obligation, employees may be required to work outside their normal work hours and perform tasks outside of their normal
Benefits
- You can view or download them using the links below: E-Verify Poster (English and Spanish) E-Verify Participation Poster English and Spanish Right to Work Poster (English and Spanish) If you have the right to work, don't let anyone take it away Salary Range*: $54,000.00 - $75,500.00 *The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant
- experience , as well as internal pay equity . Posting Start Date: 2026-07-24 Posting End Date (if applicable): Please note that the job posting will close on the day before the posting end date.
Contact
- ADA Accommodations If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at OneHR@nisource.com or 1-888-640-3320 Safety Statement Promote a safe work environment by actively participating in all aspects of our employee safety program.
Additional details
- Job Summary The Transformation Administrative Coordinator provides comprehensive administrative and operational support to a dedicated transformation program and onsite project facility.
- This role serves as the central point of coordination for day-to-day office operations, contractor onboarding and offboarding, workspace readiness, and meeting and hospitality logistics.
- This role ensures the transformation team and contractor workforce have the resources, access, and environment needed to operate efficiently and professionally.
- Essential Functions Provide general administrative support to transformation leadership and project teams, including calendar coordination, meeting logistics, document preparation, and correspondence.
- Serve as a key point of contact for day-to-day administrative and facility related questions within the project environment.
- Excellent communication and customer service skills.
- Comfort working in a dynamic project environment with changing needs.
- Physical Demands Standing - Occasionally Walking - Occasionally Sitting - Constantly Lifting - Rarely Carrying - Rarely Pushing - Rarely Pulling - Rarely Climbing - Rarely Balancing - Rarely Stooping - Rarely Kneeling - Rarely Crouching - Rarely Crawling - Rarely Reaching - Rarely Handling - Occasionally Grasping - Occasionally Feeling - Rarely Talking - Constantly Hearing - Constantly Repetitive Motions - Frequently Eye/Hand/Foot Coordination - Frequently The preceding description is not designed to be a
- responsibilities in support of emergency operations.
- Work Authorization Authorized to work in the United States without requiring sponsorship.