management
Posted 1 weeks agoConfidential Assistant to the Deputy Chief Operating Officer and the Chief Financial Officer
at ACLU
New York, United StatesHybrid
Responsibilities
- Provide sophisticated calendar and task management assistance: prioritize inquiries and requests while troubleshooting conflicts; maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the DCOO’s and CFO’s portfolios; make judgements and recommendations to ensure smooth day-to-day engagements
- Support departmental projects to improve internal operations including designing , documenting , and implementing effective processes for sharing information about work and priorities both within the department and to external stakeholders.
- Prepare ad hoc reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources; assist assigned staff with special projects as assigned
- Support project managers working under the DCOO and CFO with project administration, including scheduling, updating project plans, taking meeting notes, creating documentation and communications for project stakeholders.
- Manage and update intranet pages for Finance and Business Operations and Support Services (BOSS) departments. Department, National Board Committee & Labor-Management Coordination
- Arrange and handle all logistics for committee meetings: scheduling; arranging travel and accommodation, preparing draft agendas and talking points; developing, compiling, and distributing presentation materials; and drafting meeting minutes
Requirements
- Excellent judgement with ability to maintain a high level of integrity and discretion in handling confidential information
- Excellent interpersonal skills with the ability to engage stakeholders at all levels;
- Ability to manage multiple projects simultaneously and switch gears at a moment’s notice
- Proficiency with Microsoft Word, Excel, and PowerPoint; ability to design and edit basic graphic presentations and materials using Microsoft Office applications
- Willingness to conquer the “small tasks” with an understanding of their vital importance in the success of the team
Benefits
- Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
- Ability to complete a high volume of tasks and projects with little or no guidance. COMPENSATION The ACLU is committed to equity, transparency, and clarity in pay.
- Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location.
- The annual salary for this position is $99,493 ( Level I ), reflecting the salary of a position based in New York, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting. For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf WHY THE ACLU
- Time away to focus on the things that matter with a generous paid time-off policy
- benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
- We support employee growth and development through annual professional development funds, internal professional development programs and workshops OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION
- Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all.
- For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change.
- The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
Contact
- If you are a qualified individual with a disability and need assistance applying online, please email benefits.hrdept@aclu.org .
Additional details
- The ACLU seeks applicants for the full-time position of Confidential Assistant to the Deputy Chief Operating Officer (DCOO) and the Chief Financial Officer (CFO) in the Administration and Finance Department of the ACLU’s National office in New York, NY .
- This is a hybrid role that has in-office
- requirements of two (2) days per week or eight (8) days per month.
- Responsible for safeguarding the financial resources of the organization, the Finance department manages the financial activities of the National ACLU.
- From paying vendors to forecasting budgets, and everything in-between, we take pride in providing the resources and the platform for informed financial decision-making.
- The Business Operations and Support Services (BOSS) department, in the office of the Chief Operating Officer, works to enable organizational and operational effectiveness by partnering with ACLU staff across the enterprise to provide business solutions, training, physical space planning, facilities operations, capital projects, records management and archives services.
- The department continually evaluates operations to maximize resources, mitigate risk, ensure accessibility and inclusion, and achieve the organization’s strategic goals.
- Reporting to the Deputy Chief Operating Officer (DCOO) and the Chief Financial Officer (CFO) , the Confidential Assistant will be responsible for administrative, logistical, and operational support and help facilitate the progression of projects and initiatives requiring the DCOO’s and CFO’s time, attention and work product.
- The Confidential Assistant will also serve as a liaison to their counterparts in senior leadership teams across the organization to enhance coordination, collaboration, and cross-departmental communication, and work to advance the mission and strategic goals of the ACLU.
- This position will handle information that is highly sensitive and confidential, including ensuring the CFO’s accountabilities to the National Board and participation in labor negotiations are met.