management
Posted May 8Executive Operations Partner, Office of the CEO (OCEO)
Torrance, United StatesHybrid
Responsibilities
- Lead executive scheduling for members of the Executive Leadership Team , driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities
- Manage Executive Leadership Teams’ inbox, including triage, drafting responses, and flagging items requiring direct attention
- Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairs activities including maintaining CRM hygiene and tracking next steps
- Track meeting action items and follow-ups to ensure continuity and execution across meetings and commitments
- Identify gaps and improve systems, tools, and processes to increase efficiency and clarity
- Collaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed
- Support expense management, including receipt tracking, reconciliation, and timely submission
- Support executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard .
- Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements
- Support the Office Manager with headquarters logistics, helping manage executive movements and the day-to-day details that keep the office running smoothly.
- Ensure a polished, high-quality, and well-run
- Support headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability of the space
- responsibilities include but are not limited to:
Requirements
- hybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the decade.
- achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program,
- requires flexibility and a high degree of responsiveness, including outside of normal business hours,
- experience for visitors engaging with Heart leadership, from arrival through departure
- experience supporting founders, senior executives, or principals in a technology startup or other high-demand environment •
- Experience with ha ndling sensitive information and high-stakes interactions •
- Experience supporting external engagement workflows, including investor, media, or stakeholder coordination (CRM familiarity a plus) These
- Interest in using generative AI tools to improve workflow efficiency (e.g., summarization, drafting, research, and materials development) Additional Requirements:
Experience
- Qualifications for the Executive Operations Manager position: 5+ years of
Benefits
- Ability to maintain a high level of responsiveness outside standard business hours as needed Base Pay Range: $98,000 — $120,000 USD
Additional details
- capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a
- Heart’s Executive Leadership Team (ELT) is focused on delivering the company’s next critical phase:
- progressing strategic planning and fundraising efforts, and preparing the company for
- industrialization and production. This is a period of high intensity, rapid decision-making, and strident
- execution requiring tight coordination across engineering, operations, commercial, and corporate functions. Your Mission:
- Leadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center
- of the company’s operating rhythm, helping ensure senior leaders are spending their time on the
- highest-value priorities and that the day-to-day mechanics around strategic decision-making,
- meetings, travel, external engagement, and follow-through run with precision.
- inbox and headquarters management support, while helping maintain order, responsiveness, and