other
Posted 3 days agoProgram Administration Manager
Remote
Responsibilities
- They build department-wide systems, support internal communications, and lead special projects, while also managing core operational functions and providing executive support to the Senior Director.
- Design and improve department-wide systems and structures, working closely with the Senior Director to identify gaps and build practical, scalable solutions.
- Design onboarding, structure, and support systems for a new department internship/fellowship program.
- Establish and maintain a regular department communication cadence (e.g. weekly updates, department call recaps), including best practices and norms for internal comms.
- Draft and/or coordinate internal communications on behalf of the Senior Director, including the weekly department update.
- Maintain organized department files, shared resources, and documentation so the team can work efficiently.
- Support culture and engagement efforts for the department, in partnership with the Senior Director.
- Coordinate with Ops on the campaigns department's budget management, including designing better systems for tracking expenditures, flagging variances, and working with staff and finance to keep spending on track.
- Identify gaps in departmental operations systems and processes and develop practical solutions that scale with the team's growth.
- Manage campaign operational workflows such as contractor invoicing and train campaign staff on those workflows.
- Build and maintain campaign systems for accurate expense categorization, ensuring campaign staff understand and follow financial protocols.
- Proactively coordinate work across campaign staff, operations staff, and other key stakeholders using clear, direct, and thoughtful communication.
- Drive adoption of financial and operational practices through effective communication, rollout, and follow-up.
- Support onboarding coordination for new campaigns department hires. Experience And
- Submit a resume and respond to the applicant questionnaire via this link.
Requirements
- Familiarity with project management and automation tools (e.g.
- Experience rolling out new processes and driving adoption with a team, including situations without direct management authority. •
- Experience with budget management and financial tracking; comfort working with spreadsheets and financial data. •
- Experience working with a senior leader to translate department priorities and goals into action.
- experience building relationships, communicating, and coordinating work with staff across an organization, including leadership and staff outside the assigned department.
- Demonstrated ability to act as a responsive point of contact to field incoming questions, support problem-solving, and resolve issues in a way that builds trust.
- Proactive, self-directed work style with the ability to manage multiple priorities simultaneously.
- This is a beta feature to avoid spam applicants.
Experience
- 3+ years of relevant program administration or operations experience, ideally in a nonprofit, campaign, or mission-driven environment.
Benefits
- Salary $75,000 - $100,000
- Passion for accelerating the clean energy transition. Compensation And Benefits
- The base annual salary for this position is $75,000-$100,000. We offer an excellent
- benefits package which includes 100% employer paid premiums for medical, dental, and vision insurance, unlimited paid time off, monthly technology stipend, and retirement contributions through 401k and Roth plans. TO APPLY
- Remote / Occasional Travel Full Time $75,000 - $100,000 Apply Now
- Diversity and Equity Opportunity
- Greenlight America is proud to be an equal opportunity employer, and an anti-racist organization that prohibits discrimination in its governance, programs and activities on the basis of race, color, national origin, age, disability, religion, gender, sexual orientation, gender identity, genetic information, reprisal, marital status, amnesty, status as a covered veteran, because all or part of an individualâs income is derived from public assistance or for any other non-merit based factor.
- Salary $75,000 - $100,000 Primary Roles And Responsibilities
- Remote / Occasional Travel Full Time $75,000 - $100,000
Contact
- If you require accommodations so that you may participate in the selection process, please email accommodations@greenlightamerica.org.
- experience that has meaning and impact on the world and on our professional lives, and a workplace where you can feel supported and proud. You can learn more about us at greenlightamerica.org.
Additional details
- Greenlight America is the leading grassroots campaign force powering the nation's clean energy transition at the local level.
- Our team supports local residents and organizations working to get clean energy built in their communities.
- Since our founding in 2023, we have enabled volunteers to advance thousands of megawatts' worth of utility-scale projects across the country, helping hundreds of communities to say yes to the benefits of a clean energy future. Position Overview
- Greenlight America is hiring a Program Administration Manager to help lead program administration and operations for our growing campaigns department.
- Greenlight's campaigns department has scaled quickly, growing from a single person to more than 30 staff in under three years.
- This role is well suited to someone excited by that stage of growth, who is comfortable identifying gaps in fast-built systems and bringing the structure and sophistication needed for the department's next chapter.
- The successful candidate will be a highly organized, proactive problem-solver who thrives in a fast-paced environment, takes initiative to build better systems, and brings strong professional judgment.
- They will genuinely enjoy working as part of a team and build trust easily across people and functions.
- Serve as the lead for the department retreat and other all-team convenings, from logistics through content flow.
- Provide light-touch executive support to the Senior Director, including coordinating travel logistics and arranging team gestures for staff.