Executive Assistant & Office Manager

Antwerp, BelgiumHybrid

Responsibilities

- Own the Antwerp office end-to-end: vendors, suppliers, snacks, equipment, etc.
- Own team-building and culture moments in the Antwerp office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches - Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups) - Create lightweight playbooks and templates so events get easier (and better) every time WHAT WE'RE LOOKING FOR MUST-HAVES - 3-5+ years supporting senior executives, ideally founders or C-suite at

WHAT WE ARE BUILDING AT CONVEO Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research.
Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams. #1 WHAT PROBLEM ARE WE SOLVING, AND WHY IS THIS AN IMPORTANT PROBLEM TO SOLVE The current/traditional research methods companies rely on are slow, expensive, and superficial.
We go the extra mile while having the best time of our lives.
Coffee is good, the wifi works, the new hire has a laptop on day one, and Friday lunch shows up without anyone asking.
Experience using AI tools (Claude, ChatGPT, automations) to compound your own output - Office management
You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder - Fluent in modern productivity tooling: Google Workspace, Slack, Notion, calendar tools, expense platforms.

- Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow - Direct daily partnership with the founders and leadership team - Work alongside world-class enterprise clients (Unilever, Google, P&G, Orange, and more) - Hybrid working model with offices in London, Antwerp, and New York - Competitive compensation with meaningful equity upside - A culture built on taste, speed, ownership, and ambition