other
Posted 2 days agoSr. Executive Assistant
at Databricks
Mountain View, United StatesOn-site
Responsibilities
- Ensure the COO is fully prepared for all meetings with an accurate, forward-looking calendar.
- Deploy a deep functional comfort with AI tools to synthesize data, automate routine administration, and accelerate decision-making cycles.
- Proactively manage and prioritize the COO’s schedule to optimize productivity.
- Coordinate with internal and external stakeholders to ensure timely responses and seamless communication.
- Enhance the COO’s efficiency by streamlining workflows, enabling a more productive team and company.
- Execute strategic initiatives with precision, delivering measurable outcomes.
- Curate customer engagement plans for business travel to ensure maximum impact.
- Organize all meetings, including team meetings, customer engagements, and internal business partner discussions across international time zones.
- Build and maintain records of all meeting requests while adhering to strict SLAs for responses.
- Ensure every meeting is high-intent, featuring detailed agendas and AI-generated pre-reads and summaries. Global Travel Planning
- Manage complex global travel arrangements for the COO, who travels at least one week per month (domestic and/or international).
- Handle end-to-end travel logistics while maintaining attention to detail in itineraries. Cross-Functional Collaboration
- Track dozens of concurrent workstreams across Engineering and Go-To-Market functions, ensuring no "broken threads" in communication. Event Management
- Plan offsite meetings, events, and programs in support of the COO and their team. Administrative Support
Requirements
- experience supporting senior leaders in fast-paced, high-growth environments, particularly within global software or technology organizations.
- Use AI tools to research travel efficiencies, automate expense management, and perform sentiment analysis on account data prior to customer meetings.
- experience supporting C-Suite level executives in global software or technology organizations.
- Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
- Familiarity with high-growth environments and hyper-scaling companies. Skills:
- Proficiency in Google Calendar and Gmail suite for calendaring, organization, and presentation creation, editing needs
- Proficiency with the use of AI to help with travel planning and other administrative tasks.
- Ability to prioritize and thrive in a high-paced environment. Attributes:
- Ability to work under pressure with shifting priorities while maintaining professionalism.
- Based on the factors above, Databricks anticipates utilizing the full width of the range.
- Databricks is the data and AI company.
- More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI.
- Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow.
- To learn more, follow Databricks on Twitter , LinkedIn and Facebook . Benefits
- At Databricks, we strive to provide comprehensive
- At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel.
- Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance
Experience
- Experience: Minimum of 10+ years of executive administrative and/or program management
Benefits
- Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave).
- Pay Range Transparency
- Databricks is committed to fair and equitable compensation practices.
- The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location.
- The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the
- Zone 1 Pay Range $155,300 — $213,500 USD About Databricks
- benefits and perks that meet the needs of all of our employees. For specific details on the
Additional details
- We’re seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive
- As a trusted partner to the COO, you will play a pivotal role in operationalizing strategic initiatives, managing complex scheduling needs, and driving cross-functional collaboration across departments such as Sales, Marketing, Engineering, People, and Product.
- You will also oversee the planning and execution of strategic events and community-building initiatives for the team.
- In addition to these responsibilities, this role requires expertise in managing global travel logistics and customer engagement planning to maximize the COO’s impact during business trips.
- Navigate shifting priorities and high-pressure environments with unyielding grit, maintaining a "calm in the storm" presence.
- Partner with account teams to identify high-value customer meetings, reviewing account data and spend to ensure travel yields maximum ROI.
- Serve as a high-grit liaison between the COO and senior leadership, driving accountability on long-term projects despite shifting sands.
- Assist in preparing expense reports promptly. Competencies:
- Proven expertise in managing global travel logistics for executives. •
- Exceptional organizational skills with a high level of attention to detail.