Executive Assistant, Engineering

San Francisco, United StatesOn-site

Responsibilities

Manage VP’s calendar, meetings, business travel arrangements, expenses, and inbox management
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization and business needs
Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
Organize in-person leadership offsites, including working with external venues and internal stakeholders
Prepare and/or build materials for the VP within Figma and FigJam and Ad hoc project management We'd love to hear from you if you have:

Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI.
From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world.
Experience supporting orgs of 150+ people
An affinity for AI and a track record of using creative workflows to improve operational efficiency
An affinity for Figma and an interest in becoming an expert in our product Previous
experience supporting technical or AI focused teams At Figma, one of our values is Grow as you go.
Additionally, if hired you will be required to attend in person onboarding.

6+ years of administrative or executive support experience, including direct support of senior leaders •

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.
Job level and actual compensation will be decided based on factors including, but not limited to, individual
For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range.
Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales
Figma’s compensation and
Annual Base Salary Range: $127,000 — $221,000 USD

If you require accommodation, please reach out to accommodations-ext@figma.com .

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all.
If you're excited to shape the future of design and collaboration, join us!
In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org.
As a strategic partner with an eye for identifying the gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes.
This is a full time role that will be held from our SF Hub.
Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning
Comfort working in a fast-paced environment with frequent context shifts and last-minute changes
Sharp prioritization instincts; you anticipate conflicts and tradeoffs and act on them independently While not required, it’s an added plus if you also have:
We believe in hiring smart, curious people who are excited to learn and develop their skills.