other
Posted Mar 4Payroll Manager
at Airship
Remote
Responsibilities
- Oversee and manage end-to-end payroll operations for U.S. multi-state payroll and international payrolls including the UK, France, Germany, Singapore, Canada, Ireland, and India
- Review and validate payroll inputs and outputs, including employee data, timesheets, benefits, and deductions
- Manage complex payroll scenarios and document payroll practices and procedures
- Perform payroll accounting activities, including posting journal entries and reconciling payroll general ledger accounts
- Coordinate year-end and new year payroll processes and HRIS setup, including earnings and deductions configuration, payroll schedules, tax reporting, annual statements, and country and state-specific compliance filings
- Develop, document, and implement global payroll policies, procedures, and controls to ensure accuracy, compliance, and data security
- Evaluate current payroll processes and systems, identify gaps or inefficiencies, and implement best practices and streamlined workflows
- Establish and maintain strong payroll controls, including reconciliation procedures, spot checks, variance analysis, and audit trails
- Lead payroll system enhancements, upgrades, and integrations to improve efficiency and reporting
- Drive standardization and automation of payroll processes across all regions while accommodating local regulatory requirements
- Ensure compliance with local payroll regulations, tax laws, and statutory
- Conduct periodic payroll audits and collaborate with internal and external auditors to ensure data accuracy, identify discrepancies, and resolve payroll-related issues promptly
- Manage payroll data integrity and maintain employee records in compliance with data protection regulations (including GDPR)
- Administer ongoing 401k processes and employee-employer contribution plans, including coordination of audit-related activities
- Manage relationships with international payroll service providers, ensuring service level agreements are met and escalations are addressed promptly; evaluate vendor effectiveness and lead vendor selection processes when necessary
- Collaborate with People Ops, Finance, and IT teams to gather payroll requirements, ensure accurate reporting, support cross-functional initiatives, and integrate payroll systems with HRIS, time and attendance systems, and other relevant platforms
- Develop and deliver payroll training programs to People Ops, Finance, and relevant teams to enhance knowledge and ensure adherence to global payroll processes and procedures