operations
Posted 6 days agoRecruiting Operations Manager
at PermitFlow
New York City, United StatesHybrid
Responsibilities
- Own funnel reporting and recruiter capacity models, and partner closely with our People Operations Manager on headcount planning and prioritization.
- Document everything, maintain SLAs, and build the rituals that support a smooth and fast paced recruiting engine. - Level Up Interview Infrastructure: Extend our gold-standard interview model across the org, launch interviewer training programs, build and maintain interview kits, and keep documentation clean and consistent.
- Champion structured, bias-mitigated hiring practices through ongoing calibration and education. - Navigate Compliance and Immigration: Own the recruiting side of immigration; managing candidate work authorization status, coordinating visa sponsorship timelines with our People Ops team and outside counsel, and ensuring hiring workflows stay compliant.
- Own the referral program end to end, from process and tracking to messaging that actually gets used. - Champion Candidate
Requirements
- We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how.
- Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.
- As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.
- You don't just use AI tools; you build with them and ship automations that measurably change how the team operates. - Run the Data: Build and maintain the single source of truth for hiring across the company.
- WHAT WE'RE LOOKING FOR - Bachelor's degree and 4+ years in recruiting operations or talent operations: Includes meaningful time in a high-growth or startup environment where you've built programs from scratch - Deep ATS expertise: Ashby strongly preferred; you've configured pipelines, built reports, owned automations, and led at least one major rollout - AI-native operator: You build with AI tools, not just use them; you've shipped prompts, automations, and AI-assisted workflows that have measurably
- experience: Hands-on ownership of work authorization tracking, and visa sponsorship workflows - Familiarity with employment law compliance: You know where the guardrails are and build processes that stay inside them - Bias for action and urgency: You move fast, make decisions with imperfect information, and drive initiatives forward without waiting for direction - Exceptional communication and influencing skills: Trusted by executives, respected by recruiters and hiring managers, easy to partner with