Executive Assistant, Design

San Francisco, United StatesOn-site

Responsibilities

Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value

Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI.
From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world.
An affinity for AI and the ability to build creative workflows to improve operational efficiency
Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)
An affinity for Figma and an interest in becoming an expert in our product Previous
experience supporting technical or AI-focused teams
Additionally, if hired you will be required to attend in person onboarding.

5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.
Job level and actual compensation will be decided based on factors including, but not limited to, individual
For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range.
Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales
Figma’s compensation and
Annual Base Salary Range: $127,000 — $221,000 USD

If you require accommodation, please reach out to accommodations-ext@figma.com .

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all.
If you're excited to shape the future of design and collaboration, join us!
In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org.
As a strategic partner with an eye for identifying gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes.
This is a full-time role that can be held from one of our US hubs (SF or NYC) or remotely in the United States. Note: the role requires working PT hours.
Proactively manage VP calendars, meetings, business travel arrangements, and expenses
Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
Be a strategic thought partner to the CDO's EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
Strong written and verbal communication skills, with sharp judgment and